DO YOU HAVE OVERNIGHT ACCOMMODATIONS?

At this time, we do not offer any overnight accommodations at Oak Grove Ranch. However we can recommend wonderful Hotels and Inns only 15 min drive from the ranch!

CAN WE SHOW UP TO THE VENUE ANYTIME?

No. As much as we love having guests over and show them around, tours of the ranch must be scheduled by appointment only. The property starts at our private road directly off of Hidden Valley Road. Once on this private road, please understand you are trespassing if without permission. Oak Grove Ranch is a private family estate so we ask that you please do not show up unannounced. We offer tours Monday through Friday from 9am-5pm. Contact Us to book a tour!

DO I NEED AN EVENT COORDINATOR?

Yes! We require that you have an event coordinator/wedding planner for your event at Oak Grove Ranch. No exceptions! This way we can all have consistent communication on your event plans.

WHAT KIND OF INSURANCE IS REQUIRED?

You must provide a certificate of liability insurance for $1,000,000.00 listing Oak Grove Ranch and Ryan Ash as the additional insured. We also have insurance of our own for the same amount covered.

Oak Grove Ranch neither accepts nor assumes any liability:

• For injury to client(s) or their guests prior to, during or after the event.

• For damages to client(s) or their guests’ vehicles while on ranch property.

• For theft or any type of vandalism or loss of personal property either prior to, during, or after the event.

• For damages done to rental equipment while it is on the property.

• For negligent acts as a result of the consumption of alcohol by any persons. Alcohol is the responsibility of the client and the client assumes all liabilities.

• For negligent acts done by any persons while on the ranch.

• For acts of God or war, inclement weather, power outages and any forces outside our control.

• For neighboring ranches running their equipment or doing ranch work the day of your event.

WHAT ARE THE REQUIREMENTS FOR MUSIC?

You may use any musician/ band or DJ you prefer as long as they are licensed professionals. Ventura County sound ordinance requires amplified music to be off by 10:00pm.

CAN OPEN FLAMED CANDLES BE USED?

You can have enclosed candles like votives and hurricanes. Flame must be enclosed. Electric flickering candles are allowed as well.

WHAT IS OUR RESPONSIBILITY AS FAR AS CLEAN UP?

Your wedding is going to be a very long, all day deal. We wouldn’t want to rush you to clean up the same night. So you have the following day to clean up. It is your responsibility to make sure all personal items from the Main House,Grooms Barn, and grounds are collected as well as decor, centerpieces, and trash. All road signs, balloons or ribbons put up by you must be collected by the following day. The trash fee is $500 which allows you to dispose of all trash in our dumpsters. Failure to dispose of all trash will result in loss of security deposit up to $5,000

ARE CHILDREN WELCOME?

Yes, children are welcome! Children MUST be supervised at all times while at the ranch. No exceptions.

HOW EARLY CAN WE ARRIVE FOR OUR WEDDING?

The bride & groom, immediate family members, the bridal party, and the groomsmen can arrive to the ranch as early as 9am day of the event to get ready.

WHERE CAN WE TAKE PHOTOS ON THE RANCH?

We have so many beautiful backdrops around the ranch. Under the oak trees in the ceremony area, along the hand built stone wall that makes it look like you’re in Europe, with our various fruits trees, in any of the fields, in the forest, the meadow, or at the horse stables. However, we do have a tenant and employees that live on the ranch and so we ask that no one goes in or around their homes.

WHEN DO I MAKE PAYMENTS?

A 50% non-refundable deposit is due upon signing the contract to lock in desired date and that is a portion of the total price. Final payment remaining is due one month prior to your event. Additional fees such as security deposits, trash fees, and on-site property manager fee, and taxes are due 30 days to a week prior to your event. We accept cash, checks, or ACH deposits.

DO YOU HAVE ANY HOTEL RECOMMENDATIONS?

We have a Hotel Reccs list under our Visit Tab! Anything from Westlake Village, Camarillo, Moorpark, Agoura, and Calabasas. Every hotel we recommend is anywhere from a 15 min drive to 25 min drive to the ranch.

ARE RESTROOMS INCLUDED?

Yes, we will provide a luxury restroom trailer for the guests which will be parked up above ceremony and reception along the rock walls. The restroom trailer we provide is only available for use on the day of your event. You will be responsible for providing a small restroom trailer for vendors on setup day one and cleanup day three. Additional restroom trailers are highly recommended to be rented out for the cocktail hour down below.

CAN WE HIRE ANY CATERER?

Yes! You may use any Licensed Caterer of your choice. This includes food trucks as well. There is a dedicated outdoor space for caterers to setup and use near reception however we do not offer an indoor kitchen facilities. Caterers must bring their own kitchen equipment. We do have running ranch water to use for dish washing, etc. Caterers may not toss liquids on the lawn or ground. Clean up can be done the day after the wedding so there’s no rush after a long day!

CAN WE HAVE A FULL EVENT EVERY DAY DURING OUR THREE DAY ACCESS?

No. The three day access is mainly for vendors to have access to set up the day before, tear down the day after, and for the wedding party to have their rehearsals the night before. If you wish to host a small farewell brunch with the wedding party the morning after, that is something we offer as an optional add-on. We cannot have more than 50 people on the day before or after the event per the county rules.

ARE WE ALLOWED TO HAVE ALCOHOL OR A BAR SERVICE?

Yes you can absolutely utilize a bar service. You may also bring your own alcohol to stock up the fridges and bars in the Bridal Suite and Groom’s Cabin. We just ask that you please not toss any liquids on the lawns or grounds.

DO YOU HAVE AN INDOOR OPTION?

No, we are an outdoor venue only. However we do have an open one acre lawn that can be staged to be an indoor space if you as the client rented a tent set up.

AS A VENUE, WHAT DO YOU PROVIDE?

We provide, Ceremony Area, Reception Area, Bridal Suite, Groom’s Cabin, Courtyard Garden, Pool Area for Cocktail Hour, Three Acre Parking Lot, Lighting, One Restroom Trailer, Setup Day Before, Tear Down and Strike Day Day After, Dozens of Areas for Photo Ops, Easy Access Bathroom for Vendors and Disabled Guests, Take Your Engagement Photos at Oak Grove Ranch.

AS THE CLIENT, WHAT DO WE NEED TO PROVIDE?

You provide the Coordinator, Rentals, Decorations, Catering & Bar Service, Wedding Cake, Flowers, Entertainment, Photographer/Videographer, Officiant, Valet, Additional Restroom Trailer for Cocktail Hour, & Liability Insurance.

WHAT IS AN ON-SITE EVENT PROPERTY MANAGER?

The On-Site Event Property Manager is Oak Grove Ranch’s event coordinator and manager who represent our ranch. This property manager is the person you and your planner go to for anything you need or have questions about for your big day. They make sure that all on-site operations are managed in a safe and efficient manner that provides you and your guests with a positive experience.

WHAT ARE THE EVENT HOURS?

Day One: Set Up/Rehearsals - 10am-6pm

Day Two: Day of the Event - 9am-12am

Day Three: Clean Up/Strike of Event - 9am-5pm